Harnessing the Clock: Four Essential Time Management Skills You Must Possess
As leaders, effective time management is crucial to our success.
Not only does it allow us to maximize our productivity and achieve our goals, but it also helps us to better serve our teams and organizations.
However, time management can be a challenge, especially in today’s fast-paced and constantly connected world.
According to a recent Stanford study, productivity per hour declines sharply when a person works more than 50 hours a week.
In fact, those who work up to 70 hours a week are only getting the same amount of work done as those who put in 55 hours a week.
This shows the importance of finding a balance between hard work and rest in order to maintain peak productivity.
But time management is about more than just managing the hours in a day.
The average person gets interrupted about 60 times per day, which can make it difficult to stay focused and on track.
In addition, rigid working hours can negatively impact productivity for 22% of people, while business owners spend an average of seven hours a week on unimportant tasks.
Senior managers, on the other hand, spend over 23 hours per week in meetings, which can take up a significant portion of their time.
Poor communication can also lead to 280 lost hours every year.
So, how can we improve our time management skills as leaders?
Here are five key pillars to consider:
One of the most effective ways to prioritize tasks is to quickly scale them on a scale of zero to 10, with zero being not important at all and 10 being extremely urgent and important. This helps us to focus on the most important tasks and allocate our limited time accordingly.
As leaders, it can be tempting to try to do everything ourselves because we think we can do it best. However, delegation is a crucial aspect of time management. By looking at our tasks and delegating what we can to others, we free up our time to focus on our priorities.
Many leaders struggle with time management because they are reactive rather than proactive, which means they are constantly being interrupted by others. By setting boundaries and protecting our time, we can better manage our schedules and stay focused on our goals.
Starting the day without a plan is a recipe for a reactive rather than proactive day. Whether we plan in the morning or the night before, having a clear idea of our goals and priorities for the day helps us to stay on track and make the most of our time.
Setting deadlines helps to signal to our brain that a task needs to be completed by a certain time, which can help us to avoid procrastination and manage our time more effectively.
By following these five pillars, leaders can improve their time management skills and achieve greater success.
Remember, time is a valuable resource – use it wisely!